Löpande bokföring

Decision reference for booking individual everyday transactions in a Swedish company. Written for an agent that sees a bank line, a receipt or a supplier invoice and has to pick accounts, VAT treatment and period.

This skill is the practical booking layer. The rules behind the decisions live in the other skills, referenced below. Account numbers follow BAS 2026.

How to use this skill

Work through the decision procedure, then read the reference file for the case at hand. When the underlag does not answer a question the procedure asks, stop and ask the user rather than guessing. A wrong account is a bookkeeping error; a wrong VAT treatment is a filing error.

Reference files

File	When to read
references/payment-providers.md	Payouts from Stripe, Klarna, Zettle, SumUp, PayPal, Swish Handel, kortinlösen, marketplaces; provider fees, gross vs net, chargebacks, dricks, FX on payouts
references/foreign-purchases.md	Any foreign supplier: SaaS and services from EU/non-EU, unionsinternt förvärv, import and tullräkning, foreign VAT on the invoice, supplier lookup table
references/skattekonto-and-owner.md	Payments to and from Skatteverket, skattekontoutdrag, and money between the company and its owner (egna uttag, aktieägarlån, utdelning, private expenses)
references/cost-types-and-underlag.md	Underlag and egen verifikation, and the common cost types: representation, personalfester, friskvård, resor, bil, prenumerationer, gåvor, medlemsavgifter, försäkringar, kundförluster

Decision procedure

1. Direction and counterparty. Money in or out, and who is on the other side: customer, supplier, employee, owner, Skatteverket, bank, payment provider, or one of the company's own accounts. A transfer between own accounts is never an intäkt or kostnad.
2. Find the underlag. Invoice, receipt, settlement report, skattekontoutdrag, or nothing at all. The underlag decides what may be booked, and VAT deduction needs an invoice with the fields in ML 17 kap. See references/cost-types-and-underlag.md.
3. Classify the event. Sale, purchase, salary, tax, owner transaction, financing, or correction. For a purchase, decide whether it is a cost, a förbrukningsinventarie or an anläggningstillgång (swedish-asset-accounting).
4. Decide the momsbehandling before the account. Swedish VAT at 25/12/6, exempt, omvänd betalningsskyldighet (domestic or foreign), unionsinternt förvärv, import, or outside the scope. The account follows from the treatment, and in most systems the momsdeklaration ruta follows from the account.
5. Pick the BAS account, then check the period: which month the cost belongs to, whether it crosses a VAT period, and whether the company uses kontantmetoden or faktureringsmetoden.
6. Write what you concluded in the verifikation text, including the facts that justify it (participants and purpose for representation, business purpose for travel). A later reviewer cannot reconstruct it from the amount.

Quick map of frequent bank lines

Bank line	Usual treatment	Detail
Card payout from provider	Gross revenue, fee as cost, clear the interim account 1686	payment-providers.md
Foreign SaaS subscription	Omvänd betalningsskyldighet: 2614 + 2645, cost account, ruta 21/22 + 30 + 48	foreign-purchases.md
Payment to Skatteverket	To 1630, then clear 2710, 2731, 2650, 2510 from the skattekontoutdrag	skattekonto-and-owner.md
Owner takes money out	EF: 2013. AB: 2893 if it is a loan, 2898 if it is a decided dividend. Never a cost	skattekonto-and-owner.md
Restaurant receipt	Ask for participants and purpose before booking; VAT base capped per person	cost-types-and-underlag.md
Bank fee	6570, no VAT (exempt financial service)	cost-types-and-underlag.md
Transfer to own savings account	Balance sheet only, no result impact	—
Salary payment	7210/7010 against 1930, with 2710 and 2731 from the payroll run	swedish-payroll

Never guess these

Situation	Why	What to do
Restaurant or entertainment cost	Deductibility and the VAT base depend on participants and purpose	Ask who attended and why
Foreign invoice with VAT on it	Foreign VAT is never deducted in the Swedish momsdeklaration	Check the supplier's country and VAT number, then see foreign-purchases.md
Payment provider fee	Acquiring is usually an exempt financial service, but marketplace commission and software fees are not	Read the fee specification, not the payout amount
A card purchase that may be private	In an AB a private cost can be a benefit or a forbidden loan	Ask before booking as a cost
Missing receipt over a small amount	No underlag means no VAT deduction and a BFL problem	See the egen verifikation rules
A round number to a private person	May be salary, a consultant fee without F-skatt, or an owner draw	Ask before booking

Related skills

Question	Skill
VAT rules, rutor, reverse charge in depth	swedish-vat
Salary, benefits, AGI, traktamente, milersättning	swedish-payroll
Invoice requirements, ROT/RUT, Peppol	swedish-invoice-compliance
Assets, depreciation, förbrukningsinventarier limits	swedish-asset-accounting
Accruals, closing entries, tax provisions	swedish-year-end-closing
Verifikation and archiving rules, BAS structure	swedish-accounting-compliance
Importing or exporting the ledger	swedish-sie-import-export
Project or dimension tagging	swedish-project-accounting

Corrections

An error that is already booked is corrected with a separate rättelsepost in the current open period, with its own verifikation that says what was corrected and why (BFL 5:5; BFNAR 2013:2 punkt 2.17–2.18). Do not edit or delete the original verifikation, and do not book a correction into a closed period. If the VAT for a closed period was wrong, the momsdeklaration for that period is corrected separately.